TERMS & CONDITIONS FOR ASPA MEMBER EVENTS
The Air & Space Power Association (ASPA) is a trading name of the Air Power Association Ltd, a company registered in England and Wales with registration number 9518670 and registered office at Gloucester House, Market Place, Fairford, GL7 4AB.
References to “us” means Air Power Association Limited and ASPA and references to “we” and “our” shall be construed accordingly. Reference to “you” means the entity completing a booking request and references to “your” shall be construed accordingly.
All applications to register for ASPA events are made subject to these Terms & Conditions (which shall apply to the exclusion of any terms imposed by you).
You acknowledge and accept that we have the right to publicly announce our business relationship with you which shall include but not be limited to announcements on social media. Such announcements shall not be disparaging or otherwise adverse to your business.
All applications to register for the conference are subject to availability and you making full payment.
If for any reason your booking is rejected, notice will be sent to you by email within five (5) working days of our receipt of your booking request.
3 PRICES AND PAYMENT
Our prices for attending the events are set out on the relevant registration booking form or the relevant purchase order form or can otherwise be obtained from us upon request or from our website. Prices may be subject to change from time to time.
All bookings should be made via the ASPA office, payment instructions and terms can be found on our website. Payment is due prior to an event.
If for any reason we have not received payment in full by the date of the event we reserve the right to cancel your booking.
4 CHANGES TO THE EVENTS AND CANCELLATIONS
It may be necessary for reasons beyond our reasonable control to alter the advertised content, timing and/or location of an event or the advertised speakers. We reserve the right to do this at any time. Where we alter the time and/or location of an event, we will provide you with notice of the same and will offer you the choice of either a credit for a future event of your choice (up to the value of sums paid by you in respect of the event) or the opportunity to attend the event as varied.
If you are unable to attend the event we welcome substitute delegates attending in your place at no extra cost provided that we have at least 2 days prior notice of the name of your proposed substitute and have received payment in full. Please notify us of any substitutions by email at: firstname.lastname@example.org. All non-members must be accompanied by a member of the ASPA.
For any cancellation received after 14 days before an event, no refund will be given. Please nots that this aligns with the venue’s cancellation policy imposed on us.
If for any reason you need to cancel your booking, we will endeavour to re-sell your ticket should the event have attracted a waiting list. Failing that, the following will apply:
For any cancellation received in writing more than 14 days in advance of an event you will receive a 50% refund.
We shall not be liable to you for travel, accommodation or other costs and expenses incurred (included wasted costs and expenses) if we are required to cancel or relocate an event as a result of an event outside our control (including, without limitation, to acts of God, floods, lightning, storm, fire, explosion, war, military operations, acts of terrorism or threats of any such acts, any strike action, lock-outs or other industrial action and a pandemic, epidemic or other widespread illness).
All rights in all presentations, documentation and materials published or otherwise made available as part of an event (including but not limited to any documentation packs or audio or audio-visual recording of the conference) (“Content”) are owned by us or are included with the permission of the owner of the rights. No (i) photography, filming or recording; or (ii) republication, broadcast or other dissemination of the Content is permitted. You shall not distribute, reproduce, modify, store, transfer or in any other way use any of the Content (save that use by the relevant delegate for internal business purposes shall be permitted), and in particular (but without limitation) you shall not (and shall procure that each of your delegates shall not):
– upload any Content into any shared system;
– include any Content in a database;
– include any Content in a website or on any intranet;
– transmit, re-circulate or otherwise make available any Content to anyone else;
– make any commercial use of the Content whatsoever; or
– use Content in any way that might infringe third party rights or that may bring us or any of our affiliates into disrepute.
The Content does not necessarily reflect our views or opinions.
All content is provided on an “AS IS” basis without any warranties of any kind (express or implied). We hereby exclude to the fullest extent permitted by law all liabilities, costs, claims, damages, losses and/or expenses arising from any inaccuracy or omission in the Content or arising from any infringing, defamatory or otherwise unlawful material in the Content.
To the extent that any Content is made available by us online we reserve the right to suspend or remove access to such Content at any time.
Subject to Clause 6.4, our aggregate liability to you, whether such liability arises in contract, tort (including negligence) or otherwise, for any damages, loss, costs, claims or expenses of any kind howsoever arising, out of in connection with any booking (or requested booking) made by you or otherwise in relation to an event, shall be limited to the price paid by you in respect of your booking to attend the event.
Subject to Clause 6.4, we shall not be liable to you for (i) any loss of profit, loss of or damage to data, loss of anticipated savings or interest, loss of or damage to reputation or goodwill or; (ii) any indirect, special or consequential damages, loss, costs, claims or expenses of any kind.
You agree to indemnify us, our staff and our affiliates and to hold us harmless to the fullest extent permitted by law, against all loss, costs, claims or expenses of any kind arising from any act or omission by you (including your delegates) during or otherwise in relation to an event.
Nothing in this these Terms and Conditions shall limit or exclude either party’s liability for:
death or personal injury caused by that party’s negligence, or the negligence of that party’s employees, agents or subcontractors;
fraud or fraudulent misrepresentation; or
any other liability which cannot be limited or excluded by applicable law.
You warrant that you shall:
comply with all applicable laws, statutes and regulations relating to anti-bribery and anti-corruption including but not limited to the Bribery Act 2010;
comply with such of our anti-bribery and anti-corruption policies as are notified to you from time to time; and
promptly report to us any request or demand for any undue influence or other advantage of any kind received by or on behalf of you in connection with the performance of these Terms and Conditions.
Breach of this clause 7 shall be deemed a material breach of these Terms and Conditions.
These Terms and Conditions (together with any documents referred to herein or required to be entered into pursuant to these Terms and Conditions) contain the entire agreement and understanding between us and supersede all prior agreements, understandings or arrangements (both oral and written) relating to the subject matter of these Terms and Conditions and any such document.
You acknowledge that in registering a delegate place you have not relied on, and shall have no remedy in respect of, any statement, representation, warranty, understanding, promise or assurance (whether negligently or innocently made) of any person other than as expressly set out in these Terms and Conditions.
These Terms and Conditions shall not create, nor shall they be construed as creating, any partnership or agency relationship between us.
You accept that communication with us may be electronic. We may contact you by e-mail or provide you with information by posting notices on our website. You agree to this electronic means of communication and you acknowledge that all such communications that we provide to you electronically comply with any legal or contractual requirement that such communication be made in writing.
Save as set out in Clause 4.2 you are not permitted to re-sell, transfer, assign or otherwise dispose of any of your rights or obligations arising under these Terms and Conditions.
These Terms and Conditions and the rights and obligations of both parties shall be governed by, and construed in accordance with, the laws of England and Wales and both parties irrevocably agree to submit to the exclusive jurisdiction of the courts of England and Wales in respect of any dispute which arises hereunder.